Managing Swag Address Invites in BlinkSwag

The Swag Address Invites feature under Contacts Module in BlinkSwag dashboard allows you to efficiently manage and track invitations sent to contacts for collecting their shipping addresses — a valuable tool for organizing gifting campaigns and swag distribution.

Swag Address Invites
Swag Address Invites

Overview of Swag Address Invites Interface

Key Columns & Their Functions:

Key Elements of the Interface
Key Elements of the Interface
Column Description
Link A unique link generated for each invite, allowing the contact to submit their shipping address.
Email The recipient’s email address where the invite was sent.
Address Displays the status of address submission:
– Not Submitted: Contact hasn’t provided their address.
– Submitted: Address has been successfully provided.
Status Current status of the invite, such as Active.
Action Options to manage invites:
– Resend: Re-send the invite email.
– Active: Indicates the invite is currently live.

Interface Tools

  • Search Bar: Quickly search for invites using an email address or link to locate specific records.
  • Invite Button: Use the Invite button to send new Swag Address Invites to one or multiple contacts.

How to Send a Swag Address Invite

Follow these steps to invite contacts to submit their shipping address:

Step 1: Open the Invitation Pop-up

Navigate to the Swag Address Invites section and click the Invite button located at the top-right of the screen.

Click the Invite button
Click the Invite button

Step 2: Enter Contact Email(s)

  • In the Email field, enter the email address(es) of the recipient(s).
  • For multiple contacts, separate email addresses with a comma.
Enter Email Addresses
Enter Email Addresses

Step 3: Send the Invite

  • Click Invite to send the email.
  • Each recipient will receive a unique link to submit their shipping address.
Click the Invite button
Click the Invite button

Step 4: Cancel (Optional)

If you do not wish to send the invite, click Cancel to close the pop-up without saving changes.

Click Cancel to close the pop-up
Click Cancel to close the pop-up

Managing Invites & Tracking Status

Monitor Address Submission

In the Address column:

  • Not Submitted — The contact has not yet provided their address. Consider sending a follow-up or reminder.

  • Submitted — Address has been provided successfully. Verify details for accuracy before proceeding with shipping.

Monitor Submission Status
Monitor Submission Status

Resend an Invite

Click the Resend button under the Action column to send another invite email — useful for reminders or if the original invite was missed.

Resend an Invite
Resend an Invite

Manage Invite Status

An Active label indicates that the invite is still live and awaiting action from the contact.

Manage Invite Status
Manage Invite Status

Best Practices for Managing Swag Address Invites

  1. Regularly Monitor Submissions

    • Check the Address status frequently to follow up with contacts who haven’t responded.

  2. Utilize the Resend Feature

    • Send reminder invites to contacts who may have overlooked the initial email.

  3. Organize & Search Efficiently

    • Use the search bar to quickly locate specific invites based on email addresses or unique links.

  4. Verify Submitted Addresses

    • Always confirm the accuracy of submitted addresses to avoid delivery errors or shipping delays.

Want to send address invites in a snap? 📲💥 Watch this speedy tutorial to start inviting with BlinkSwag and get your swag moving! 🎁🎥